> ## Documentation Index
> Fetch the complete documentation index at: https://help.getatelier.design/llms.txt
> Use this file to discover all available pages before exploring further.

# Item statuses

> Every procurement status a schedule row can have, what it means, and when to move an item on.

Status is the most load-bearing field on a schedule. The project Overview
reads it, the Procurement view is organised around it, and it is how
anyone else in the studio knows whether a piece is a suggestion or a
delivery arriving on Thursday.

## The main flow

An item normally travels left to right.

| Status         | What it means                                                           | Move on when                                 |
| -------------- | ----------------------------------------------------------------------- | -------------------------------------------- |
| **Pending**    | On the schedule, nothing decided. The default for a newly added row.    | You have settled on it as the specification. |
| **Specified**  | This is the piece. Not yet in front of the client, or not yet approved. | The client approves it.                      |
| **Approved**   | The client has signed off. Money can be committed.                      | You place the order.                         |
| **Ordered**    | The purchase order has gone to the vendor.                              | The vendor ships.                            |
| **In transit** | On its way. Tracking number and carrier belong here.                    | It arrives at the warehouse or site.         |
| **Delivered**  | Received. Not yet in place.                                             | It is installed on site.                     |
| **Installed**  | In the space, finished.                                                 | You bill the client for it.                  |
| **Invoiced**   | On a client invoice that has been sent.                                 | The client pays.                             |
| **Paid**       | Settled. The end of the line.                                           | —                                            |

<Info>
  **Approved** is the status the project Overview counts. The *Ready to
  order* card is simply the number of approved items with no order against
  them — the gap between the client saying yes and you actually buying the
  thing.
</Info>

## The three that sit outside the flow

| Status                  | Use it for                                                                                                                                               |
| ----------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Rejected**            | The client said no. Keep the row rather than deleting it, so you have a record of what was shown and turned down.                                        |
| **To be sourced**       | You know a piece is needed — a runner for the hallway, a reading lamp — but you have not found it yet. Holds the line on the schedule and in the budget. |
| **Reuse — no purchase** | The client's existing furniture that stays in the scheme. Appears in the specification, costs nothing, and should never reach procurement.               |

## Setting the status

Three ways, depending on how many rows you are changing:

* **One row** — the Status cell on any view, or the **Details** tab of the
  row's Detail drawer.
* **Several rows** — select them with the checkboxes on the left and set
  the status for all of them at once.
* **From chat** — ask Atelier's AI or the Claude connector to move items
  on, for example *mark the dining chairs as ordered*.

## Where status shows up

* **Project Overview** — *Ready to order* counts approved-but-not-ordered
  items.
* **Procurement view** — Organised around status, alongside PO, order
  date, shipping and tracking.
* **Client-facing documents** — Shared schedules and PDFs show status, so
  the client can see what has shipped.
* **Financials** — Rejected and reuse items are excluded from what the
  client will be charged.

<Tip>
  Studios that keep status honest get a working procurement tracker for
  free. Studios that leave everything on *Pending* get a spreadsheet. It is
  worth ten seconds per row.
</Tip>